Business Development Coordinator/Specialist
Job Summary:
Alluvionic is seeking a Business Development Coordinator/Specialist to provide high-level support to the Commercial Business Unit . This role is a mix of administrative support, customer service, proposal development, prospect engagement, and project coordination for BD activities such as conferences, events, and strategy meetings. The ideal candidate will be detail-oriented, proactive, and comfortable leveraging AI tools to streamline workflows, improve processes, and enhance team efficiency.
Must be US Citizen
Clearance Required: Yes – Must be Willing to Obtain
Location: On-site; Melbourne, FL
Responsibilities:
Business Development Support (Primary Focus):
* Schedule and coordinate BD calls, meetings, and EVP’s BD calendar.
* Triage initial prospect intake calls using scripted content, gather client info, and route to appropriate POCs.
* Assist with proposal development using templates and team inputs; finalize, format, and send proposals.
* Manage follow-ups for proposals in alignment with BD SOPs.
* Support conferences, BD events, and speaking engagements — registration, travel, hotels, materials, prep meetings, and debriefs.
* Develop and maintain BD dashboards, scorecards, and metrics.
* Manage Zoho CRM — update leads, lists, and prospect records.
* Send weekly BD activity request emails; compile metrics for reporting.
* Support EVP with administrative requests tied to BD strategy and execution.
* Create and maintain BD SOPs, presentations, and slide decks.
Administrative & Team Coordination:
* Provide high-level administrative support to EVP, including calendar management and special projects.
* Track and manage BD team action items; ensure deadlines and deliverables are met.
* Coordinate logistics for BD offsites, internal strategy meetings, and cross-functional activities.
* Forward and triage general BD inquiries (Info@ inbox).
Marketing Support (Future, Phase-In Responsibility):
* Assist with targeted monthly email campaigns and prospect outreach lists.
* Support marketing initiatives and event collateral as needed.
* Contribute to internal marketing project coordination once onboarded.
Required Qualifications:
* 4 years of experience in business development, sales support, or executive administrative coordination.
* Strong organizational skills with the ability to manage multiple tasks and competing priorities.
* Experience with CRM systems (Zoho or similar).
* Strong written and verbal communication skills; comfortable drafting professional correspondence.
* Tech-savvy and comfortable using AI tools (e.g., ChatGPT, AI-based scheduling, CRM automation) to streamline workflows and improve efficiency.
* Proficiency with Microsoft Office Suite and presentation tools (PowerPoint).
* Experience coordinating events, conferences, or offsite meetings a plus.
Benefits:
- Generous paid time off, with additional days earned at your ten-year anniversary
- Paid holidays per our company handbook
- Health insurance through Cigna Healthcare, with employer contributions toward employee and dependent premiums
- Health Savings Account through Optum Bank
- Vision and dental insurance through Mutual of Omaha
- Long-term and short-term disability insurance, fully paid by the company
- Employer-paid AD&D and life insurance, with options to purchase additional coverage
- Retirement plan with company match on employee contributions
- Annual incentive pay opportunities
- Tuition reimbursement (after six months of employment)
- Employee referral bonus per our company handbook
- Employee Assistance Program (EAP)
- Professional organization membership (after six months of employment)
- Paid professional certification (after six months of employment)
- Workers’ compensation, fully paid by the company
- Employer-paid IDShield® membership
- On-site notary services for headquarters employees
- Company-wide celebrations and events
Who We are:
Alluvionic is a woman-owned, 8(a) certified solutions provider of project management and process improvement services. We offer a wide range of products and services including extensive enterprise Process Improvement, CMMI (Capability Maturity Model Integration), CMMC (Cybersecurity Maturity Model Certification), PMO (Project Management Office), and ERP (Enterprise Resource Planning) implementations for clients in various industries, providing Project Assurance® for every project.
We pride ourselves in being a Registered Provider Organization (RPO) with the CMMC Accreditation Body.
What it’s like to work at Alluvionic:
Working at Alluvionic means being surrounded by helpful and brilliant people who want to support your career growth. We are a company that puts people first and will help you get where you want to go. When we make mistakes, we own them, fix them, and improve our processes so we do better next time. We work hard and never forget to have fun, especially at happy hour.
We live by our company values of Family, Integrity, Professionalism, Innovation, Forward-Progress, Organization, and Communication. We invite you to apply if you share values even if your career path has been nontraditional.
Alluvionic is an authorized DoD SkillBridge Partner Organization. The DoD SkillBridge program is an opportunity for servicemen & servicewomen to complete an internship during the last 180 days of service to gain valuable civilian career experience