Proposal Operations Specialist

Remote
Full Time
Manager/Supervisor
Driving winning strategies through precision, clarity, and compelling proposals.
 

Job Summary: 
Alluvionic is seeking a detail-oriented Proposal Manager to support proposal development efforts for government and industry customers within the defense and government sector This role supports the full proposal lifecycle from opportunity intake through final submission. The Proposal Manager will drive cross-functional teams, ensure alignment with capture strategy, and deliver submissions on time in a fast-paced, deadline-driven environment.

Location: Remote
Employee Type: Full‑Time, W2
Clearance: Not required, but must be willing to obtain
Travel: Must be willing to travel

Responsibilities and Duties:

Proposal Operations Support
  • Maintain proposal templates, libraries, and reusable content
  • Support proposal development by organizing content, outlines, and supporting materials
  • Assist with compliance matrices and proposal structure
  • Coordinate proposal content and ensure submissions meet solicitation requirements
  • Support proposal review processes and preparation activities
Proposal Systems & Tools
  • Operate and maintain proposal development tools and automation platforms
  • Maintain proposal knowledge libraries and templates
  • Review system-generated content for tone, clarity, and accuracy
  • Support team members in using proposal tools and workflows
  • Identify opportunities to improve proposal efficiency through systems and automation
Opportunity Research Support
  • Monitor opportunity sources and platforms for relevant contracting opportunities
  • Track upcoming opportunities and maintain pipeline information
  • Support research related to customers, programs, and potential partners
  • Assist with preparation of opportunity summaries for business development leadership

Qualifications and Skills:
  • 1–3 years of experience supporting proposal development, business development, or related operations
  • Experience working with solicitations such as RFPs, RFQs, or RFIs preferred
  • Familiarity with opportunity research platforms or pipeline tracking tools preferred
  • Preferred: experience with collaboration or workflow tools such as Smartsheet, SharePoint, or similar platforms
  • Strong writing, editing, and organizational skills
  • Ability to manage multiple priorities and deadlines in a fast-paced environment
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint)
Preferred Qualifications: 
  • Experience supporting proposal submissions or proposal operations
  • Familiarity with proposal review processes or compliance requirements
  • Experience developing templates, content libraries, or knowledge repositories
  • Exposure to proposal automation or AI-enabled proposal tools


Benefits: 

  • 15 PTO days, plus 5 additional days on your 10th hire anniversary
  • 11 paid holidays per our company handbook
  • Health insurance 50% premium paid by employer (note: employer contribution does not apply to dependents)
  • Health Savings Account 
  • Vision and dental insurance 
  • Long-term and short-term disability insurance (paid fully by the company)
  • 25k employer paid AD&D & life insurance (with buy-up options for additional coverage)
  • 401(k) retirement plan with 100% company match up to 4% of employee’s gross salary
  • Annual incentive pay opportunity
  • Tuition reimbursement  (after 6 months of employment)
  • Employee referral bonus per our company handbook
  • Employee Assistance Program (EAP)
  • Professional organization membership (after 6 months of employment)
  • Paid professional certification (after 6 months of employment)
  • Workers’ compensation (paid fully by the company)
  • 100% employer paid IDShield® membership
  • On-site notary for headquarters employees        
  • Multiple company celebrations

Who We are:
Alluvionic is a woman-owned, 8(a) certified solutions provider of project management and process improvement services. We offer a wide range of products and services including extensive enterprise Process Improvement, CMMI (Capability Maturity Model Integration), CMMC (Cybersecurity Maturity Model Certification), PMO (Project Management Office), and ERP (Enterprise Resource Planning) implementations for clients in various industries, providing Project Assurance® for every project.
We pride ourselves in being a Registered Provider Organization (RPO) with the CMMC Accreditation Body.

What it’s like to work at Alluvionic:
Working at Alluvionic means being surrounded by helpful and brilliant people who want to support your career growth. We are a company that puts people first and will help you get where you want to go. When we make mistakes, we own them, fix them, and improve our processes so we do better next time. We work hard and never forget to have fun, especially at happy hour.
We live by our company values of Family, Integrity, Professionalism, Innovation, Forward-Progress, Organization, and Communication. We invite you to apply if you share values even if your career path has been nontraditional.
Alluvionic is an authorized DoD SkillBridge Partner Organization. The DoD SkillBridge program is an opportunity for servicemen & servicewomen to complete an internship during the last 180 days of service to gain valuable civilian career experience
 
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